​The Tagore Centre UK is committed to protecting your personal data and being transparent about how we collect, use, and safeguard information, in line with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and Charity Commission guidance on good governance and accountability. 

 

About us

The Tagore Centre UK is a registered charity dedicated to promoting the life, work, and legacy of Rabindranath Tagore through cultural, educational, and scholarly activities. We are overseen by a Board of Trustees who are responsible for ensuring appropriate data protection governance. 

 

What Information We Collect 

We may collect limited personal information including: 

• Name 

• Email address 

• Postal address 

• Telephone number 

• Membership, donation, or event participation details 

We only collect data that is necessary and proportionate to support our charitable purposes. 

 

How We Collect Information 

Personal data is collected when you: 

• Contact us 

• Become a member 

• Register for events or activities 

• Make a donation 

• Subscribe to communications 

 

How We Use Your Information 

Your information is used to: 

• Administer memberships, events, and donations 

• Communicate about our activities and charitable work 

• Meet legal, regulatory, and charity governance obligations 

• Improve our services and engagement 

We do not use personal data in ways that are unexpected, excessive, or unrelated to our charitable aims. 

 

Lawful Basis for Processing 

In accordance with UK GDPR, we process personal data under the following lawful bases: 

• Consent (where you have actively agreed) 

• Legitimate interests (for the proper administration of the charity) 

• Legal obligations (e.g. Gift Aid, financial and regulatory reporting) 

 

Sharing and Third Parties 

We only share personal data where necessary, including with: 

• Trusted service providers supporting communications or events 

• HM Revenue & Customs, where required for Gift Aid 

• Regulatory or statutory bodies where legally required 

We never sell personal data. Any third parties are required to process data securely and lawfully. 

 

Trustee Assurance 

The Trustees of The Tagore Centre UK recognise their responsibility to ensure that personal data is handled lawfully, fairly, and securely. The Trustees oversee data protection as part of the charity’s overall governance framework and are committed to maintaining appropriate policies, controls, and review processes to protect the rights and privacy of members, supporters, and beneficiaries. 

 

Data Security and Governance 

We take appropriate technical and organisational measures to protect personal data. Access is restricted to authorised individuals, and trustees oversee compliance as part of the charity’s governance responsibilities. 

 

Data Retention 

Personal data is retained only for as long as necessary to: 

• Deliver our services 

• Meet legal, accounting, and Charity Commission requirements 

Data is securely deleted when no longer required. 

 

Your Rights 

You have the right to: 

• Access the personal data we hold about you 

• Request corrections 

• Request deletion of your data 

• Withdraw consent at any time 

• Object to or restrict processing 

We aim to respond promptly and transparently to all requests. 

 

Cookie Notice 

The Tagore Centre UK website may use essential cookies to ensure the site functions correctly and to improve user experience. Cookies are small text files stored on your device and do not identify you personally. 

We may also use basic analytics tools to understand how visitors use our website so that we can improve our content and services. Any data collected for this purpose is anonymised. 

You can control or disable cookies through your browser settings at any time. For more information about cookies and how to manage them, please visit www.aboutcookies.org 

 

Children and Young People 

We do not knowingly collect personal data from children under 16 without appropriate parental or guardian consent. 

 

Changes to This Policy 

This Privacy Policy is reviewed periodically to ensure continued compliance with legal and regulatory requirements. Updates will be published on our website. 

 

Contact 

For any queries about this Privacy Policy or how your data is handled, please contact: info@tagorecentre.org.uk